March 16th & 17th, 2018
Welcome to our very first Woodlands Youth Rugby Tournament Page
You should be able to find all the necessary information here.
Please contact firstname.lastname@example.org with any questions.
Grades 1-2 (7's)
Grades 3-4 (10's)
Grades 5-6 (10's)
JH Girls. (7's)
JH Boys. (15's)
JV Boys (15's)
HS Boys (15's)
HS Girls (7's)
All games will be played on turf fields.
Grades 1-6 players will receive a participation medal. Awards will be presented to finalists in each division, for a Cup, Plate & Bowl format.
Medical & Safety
There will be medical personnel complete with Certified Athletic Trainers from Texas Children's Hospital onsite at all times throughout the tournament.
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**All participating High School clubs must be confirmed compliant (CIPP Numbers) in order for this tournament to be sanctioned by USA Rugby.
Registration opens: 7th Dec 2017
High School Boys divisions (Varsity and Junior Varsity) $200 each team**
High School Girls 7’s division $100 each team**
All other divisions free.
** All team fees from Feb 22nd onwards are to be paid by Cheque upon Tournament Check In!!!!
Registration closes: 28th Feb or until it is full. We need to submit a list of all teams that have registered and are likely to attend by 15th Feb to USA Rugby in order for us to be sanctioned.
Team check-in: Mandatory check-in by Team manager/representative will be held at 8am on 16th March 2018 for HS Divisions & at 8am on 17th March 2018 for all other divisions at the check-in tent.
**Team managers must present a current, signed medical release form for each player.
How To Register
Click on the " Click Here to Register Now" Banner. (Above)
*For new Teams/Coaches you must create an account.
It is vitally important that all teams follow the USA Rugby code of conduct in order to create a safe environment for all to participate & spectate.
Alcohol- Alcohol is strictly prohibited at this Tournament
Code of Conduct Policy
USA Rugby shall expect and require that all persons associated with USA Rugby to conduct USA Rugby business with integrity and to maintain the highest standard of personal conduct in the affairs of USA Rugby.
CONFLICT OF INTEREST
No person shall have a direct or indirect interest in, or relationship with, any outside organization or person or any internal entity that might effect (or be perceived by others to be affecting) the objectivity or independence of his/her judgment or conduct in carrying out his/her duties and responsibilities as an employee or USA Rugby member/leader/player/director.
Examples of such conflict of interest include:
Directly or materially benefiting from personal involvement with grantees, suppliers, sponsors, members, partners;
Acceptance of material payments, services and/or loans from such an entity;
Outside employment which might impact job performance or efficiency or
employment with USA Rugby which might impact performance of a person in
a volunteer position;
Ownership of property affected by USA Rugby action or acquired as a result
of confidential information.
IMPROPER USE OF INFORMATION OR ASSETS
No person should use for his/her personal gain or disclose outside USA Rugby any confidential information obtained through his/her association with USA Rugby. This includes spoken, written and computer generated data.
No person shall make any illegal or unethical payments from the assets or resources of USA Rugby or in a capacity representing or acting on behalf of USA Rugby.
All persons shall be responsible for preventing the loss, damage, misuse or theft of property, records, funds or other assets belonging to USA Rugby.
GIFTS, GRATUITIES AND ENTERTAINMENT
No person shall encourage or accept gifts or gratuities for themselves, their families or friends, from any outside person or organization having, or seeking to have, a relationship with USA Rugby. If any person should receive any unsolicited gifts or gratuities with a value in excess of $100, such gifts shall be construed to be a contribution to USA Rugby and shall be immediately turned over to USA Rugby through any officer or the Chief Executive Officer as a contribution from the original source. Unsolicited gifts or gratuities of less than $100 may be retained but shall be fully disclosed as to the parties, purpose and amount.
Minor business courtesies such as payment for normal meal costs are permitted when arising from business connected with the activities of USA Rugby. Entertainment with an individual valued in excess of $100 shall be fully disclosed as to the parties, purpose and amount.
MORAL AND ETHICAL CONDUCT
USA Rugby members and employees shall:
b) Abstain from the use of illegal drugs and from immoderate onsumption of
c) Not commit a criminal ac twhile representing USA Rugby;
d) Abide by ther ules of all USA Rugby competitions.
This code will be provided at least annually to each staff member, coach, national teams player, officials and administrators. (Staff members will receive and acknowledge the statement of policy at the beginning of their employment). The code is not intended to supersede any other policy (ie. National Team Agreement or Bylaw on Member misconduct, etc.) but is to complement and strengthen the organization.
All situations involving a conflict of interest in a business relationship, or in outside activities, should be reported and/or approval obtained. A staff person will make full disclosure of the nature and extent of any actual or potential conflict of interest to the Chief Executive Officer, while a USA Rugby Member will make full disclosure to the Chair of the Audit and Risk Committee. They will determine the existence of the conflict and the appropriate action if needed.
Reporting a questionable situation does not imply a conflict of interest or impropriety, but affords the opportunity of review and obtaining the necessary approval, if appropriate.
Individuals in a position of conflict are precluded from participating in any further consideration of or action related to the conflict matter. The existence of the conflict will be reported in the minutes of a committee or Board Meeting or, in the case of a staff member, noted in their personnel file.
Violation of this conduct policy is grounds for dismissal as a Board Director, Committee member or Employee, and may result in suspension or termination of USA Rugby Membership.
A conflict of interest disclosure statement will be circulated to volunteer leaders and employees at least once a year.
The Woodlands Youth Rugby Club is committed to hosting an amazing tournament for all to enjoy. However, as our event takes place outdoors, both on synthetic turf as well as grass fields we may be forced, on rare occasions, to make some changes in the event of inclement weather. Here are some likely changes
All games will go on as usual according to schedule.
Games on our two synthetic turf fields will proceed as normal. However, games on the grass fields will be subjected to field conditions but most probably games will proceed as normal.
We will follow the USA Rugby lightning policy.
We reserve the right to cancel games in severe weather until conditions are suitable to play again. This might result in either shorter play time and/or some changes in the format.
We will always do our best to make sure the tournament goes on as planned, but in the rare event if weather becomes dangerous, this event may be canceled altogether with absolutely no refunds issued.
It will also be at our discretion to either start the first games at an earlier time or end the day at a later time. Teams will be informed in advance of these changes if it occurs.
We will immediately update this website if inclement weather is certain as we get closer to the event. We try to make the best informed decision possible, but we all know how unpredictable weather can be. Safety will be our first priority.
Hotels Nominated by the Woodlands Youth Rugby are:
1) Hilton Garden Inn $125+
Address: 9301 Six Pines Dr, The Woodlands, TX 77380
Including breakfast, great location, walking distance to restaurants, pubs, shopping & cinemas.
Online reservation link - Book your group rate for the Woodlands Rugby Club
Last day to book: March 2nd 2018
2) Residence Inn Marriott $129+
Address: 9333 Six Pines Drive, The Woodlands, TX 77380
Online reservation link: Book your group rate for The Woodlands Youth Rugby Club
Last day to book: February 15th 2018
3) Fairfield Inn Suites by Marriott $109+
Address: 16850 I-45 South, Conroe, TX 77384
Last day to book: February 15th 2018